Run every trading entity from one dashboard.
Trade license renewals, supplier onboarding, VAT filings, customs documentation -- manage compliance across every entity without the spreadsheet chaos.
Key Features
Built for trading companies worldwide
Everything you need to keep your trading licenses current, suppliers compliant, and audits painless.
Trade License Management
Track renewal dates, attach license documents, and get automated reminders before expiry across every entity you own.
Supplier Compliance
Collect and verify supplier trade licenses, insurance certificates, and VAT registrations through branded request portals.
Document Collection Workflows
Send structured requests to suppliers and partners. Track who has submitted, who is pending, and chase automatically.
Multi-Entity Oversight
Manage 2 or 200 trading entities. Each gets its own document vault, compliance score, and team -- all visible from one place.
Compliance Scoring
Real-time compliance scores per entity. Instantly see which businesses need attention before audits or license renewals.
Customs & Import Documentation
Organize certificates of origin, bills of lading, and import permits with version control and secure sharing.
Use Cases
How trading companies use Vulu Vault
Multi-branch license renewals
A trading group with 12 entities across multiple regions uses Vulu Vault to track every trade license renewal date and required document.
- Automated 90/60/30-day renewal reminders
- Document checklist per license type
- Assign renewals to team members with SLA tracking
- Consultant access for PRO and legal teams
Supplier onboarding at scale
A general trading company onboards 50+ suppliers per year. Each must provide trade licenses, VAT certificates, and insurance before the first PO.
- Branded portal for supplier document submission
- Automated reminders for missing documents
- Expiry tracking on supplier certificates
- Centralized supplier compliance dashboard
VAT & audit preparation
When tax season arrives, every invoice, receipt, and filing needs to be organized by entity and period. Vulu Vault eliminates the last-minute scramble.
- Entity-level document vault with folder hierarchy
- Accountant access without sharing passwords
- Audit trail on every document action
- Export-ready document packages per entity
Stop juggling spreadsheets for your trading entities
Join trading companies worldwide that use Vulu Vault to stay compliant, organized, and audit-ready.